February 2019 Minutes

BOARD OF DIRECTORS MEETING

February 11, 2019

President Ed Anderson called the meeting to order at 9:02 a.m.

R0LL CALL

Present:  Ed Anderson, Spence Haldeman, Dawn Hassell, Don Jaquith, Jane Koch,

Pat Lawrence, Mel Sallee.

MINUTES AND REPORTS

President Anderson requested a motion to accept the minutes of the January 21 , 2019 meeting as all Directors received  and read copies.  The minutes  will be posted at the conclusion of this meeting.  Mel Sallee moved to accept the January 2019  minutes;  Dawn Hassell  seconded the motion which was carried unanimously.

The January 2019 Treasurer’s Report and Activities Treasurer’s Report were read.  Spence Haldeman moved to accept the reports as read; Jane Koch seconded the motion which was carried unanimously.

RESIDENT REQUEST

Marilyn Harper was given the opportunity to address the Board in reference to a letter she submitted to the Board Members regarding the clubhouse flooring.  She requested the Board consider a majority vote on the flooring selection  taken from samples a committee has selected.  

OLD BUSINESS

EXTERIOR LIGHTING – President Anderson read a letter dated February 4, 2019 submitted by  resident Bill Jenkins which states:

“After hearing complaints about the lack of lighting at the front entrance to the clubhouse, I would like to propose upgrades using LED lighting.  I think there should be two new spotlights aimed at the flag and two lights aimed at the fountain.  The golf cart park also needs another light added for the safety of our residents.  Since we have an account there, I’ve checked with City Electric and find it would cost approximately $425 for suitable lights.  A few additional supplies would be necessary and could be easily purchased from Home Depot for about $50.  With the approval of the Board and one or two volunteers, I would undertake the responsibility of seeing this project completed.  I will be at the next Board meeting to answer any additional questions.”

Spence Haldeman questioned whether all old spotlights would be removed.  Bill Jenkins stated he is attempting to do so.   Spence Haldeman stated  that the receptacle the pump is plugged into  shorts out when there is heavy rain  and requested it be taken out and a cover put over it if possible.  President Anderson requested a motion regarding the proposal.   Dawn Hassell moved to proceed with the lighting project as presented.  Jane Koch seconded the motion which was carried unanimously. 

President Anderson questioned if the Board had any additional old business to discuss.

Don Jaquith commented on the clubhouse flooring selection and his objection to the process.  President Anderson informed him that he had voted in favor of the proposal and a committee had chosen the flooring to be installed.

NEW BUSINESS

COMPOUND – President Anderson expressed his appreciation for the volunteers who trimmed  the  compound hedges and stated how good it looks.  The work was performed entirely by volunteers. He further stated that there have been ideas on how it can be maintained and  that it may need to be trimmed every three months.  

GARAGE SALE – Activities Director  Carolyn Shaner  discussed the upcoming garage sale.  She stressed that it is our biggest fundraiser each year.  She requested volunteers for the garage and bake sale.  The Anstead garage is once again available for  any large  items which need to be stored.   Mel Sallee has a trailer and has offered to pick up any items for storage.

ADJOURNMENT

President Anderson stated if the Board had no further business to discuss, he would entertain a motion to adjourn.  Dawn Hassell moved to adjourn; Mel Sallee seconded the motion.  Meeting adjourned at 9:25 a.m.

Respectfully submitted,

Sandy Fairchild – Secretary