Board of Directors Meeting Agenda Printable (printable copy by clicking blue link)
Date: March 9, 2026
Time: 9:00 AM
Location: Clubhouse
Voting Procedure
All votes will be conducted by roll call. The President will call each director’s name, and the Secretary will record each vote. Please respond with ‘aye’ to approve, ‘no’ to oppose, or ‘abstain’ if you choose not to vote.
1. Call to Order
2. Pledge of Allegiance
3. Roll Call / Establish Quorum
4. Approval of Agenda
- Motion to approve or amend the agenda.
5. President’s Remarks
- Dogs must be on a leash and all pet waste picked up (bylaws).
- I was asked to mention that a resident has expressed concern that some items used during social hour were discarded; the activities group should communicate with members before removing or discarding items.
- Voting clarification: if a director does not respond under Robert’s Rules, it is counted as an abstention, not a ‘no’ vote.
- Any member wishing to speak today is limited to 3 minutes per person and may speak only once per topic, no interrupting anybody that is talking and you must wait till the President recognizes you before you speak.
6. Approval of Previous Meeting Minutes
- Motion to approve minutes.
7. Officer Reports
- Treasurer
8. Committee Reports
- Grounds — Jerry Johnson
- Pool — Greg Aldrich
- Compound — Don Tucker (nothing to add)
9. Unfinished (Old) Business
a. Board & Member Discussion, then Board vote on Camera Policy
b. Foreclosure – Patricia Wells Estate – Board Discussion on Patricia
- Telephone conference scheduled.
10. New Business
a. United PC website – Board only discussion and vote due to price increase
b. Annual Budget – Board & Member discussion with handouts to members – including proposed dues adjustment
President’s note: “As part of the proposed Annual Budget, the board will review a recommended adjustment to the dues for the upcoming year. We will discuss the proposal and take a roll-call vote once discussion is complete. Per our by-laws it states “Once budget is approved the monthly assessment maybe changed as deemed necessary by the Board of Directors, provided at least 60-day, notice is given to each member, together with a report as to the reasons for the change.”
c. Jack & Chris Wokutch – Shed Request at 1537 Caribbean Road
- Board only discussion and Board vote
11. Member Comments / Open Forum - Does any member have anything else they would like to input? Previously voted on topics are not up for discussion again. Has to be new items. Again only 3 minutes each and 1 topic per person.
12. Announcements
13. Adjournment
- Motion to adjourn.